A remote board meeting is a gathering conducted via video conference call where the board members don’t physically meet in the same room. This method of conducting business became more popular during the coronavirus epidemic and will probably continue to be utilized after the pandemic.
The key to a efficient and effective remote board is to use the appropriate tools. Board members should be able access all materials prior the meeting. This will reduce time and avoid confusion during the meeting. It’s also beneficial to record the meeting, especially when there’s a lot of discussion or if it’s a lengthy meeting.
Encourage board members to pay attention to their surroundings while they log in to the meeting. Distractions like an agitated dog, noisy street noises, or an occasional hum from a television in another room, can make it difficult to concentrate during the meeting. Board members should prefer to be able sign in from their office using an unlocked, quiet door.
It’s important to https://www.boardmeetingweb.net/how-does-the-diligent-board-manager-tool-compare-with-other-tools include a note of each board member’s presence at beginning of the meeting. This not only ensures everyone is present, it also sets the tone for the meeting and lets everyone know that this is a matter of importance. After each item on the agenda, it’s helpful to solicit feedback. This encourages participation and engagement, even by members who live far away. The board is able to decide to act on the feedback after the meeting, if they so desire.